Frequently Asked Questions

Who can request speakers?

Professional, community, and civic organizations are welcome to request a Rutgers speaker.

How much lead time is needed to book a speaker

You should submit your request at least six weeks in advance of the event date. Our office will contact you when your request is processed. If a speaker is available to address your group, you will be put directly in touch with that person to make final arrangements.

Are there any costs involved?

There is no fee to request a speaker through the Rutgers Speakers Bureau service; however, an honorarium may be required by a speaker and that fee is determined by the speaker. You should pay the speaker directly if an honorarium is part of your agreement.

What is the minimum audience size to invite a speaker?

Due to the amount of time required to participate in community speaking engagements, the Rutgers Speakers Bureau requires a minimum audience size of 25 attendees.

What are the responsibilities of the host organization?
  1. Submit your request online and work with Strategic Events and Programs to secure a speaker.
  2. Once the speaker accepts your invitation, work directly with him or her to make arrangements regarding the details and logistics of your event.
  3. Include the name of the university, "Rutgers, The State University of New Jersey," and a short prepared statement about the Rutgers Speakers Bureau when you introduce the speaker.
  4. Complete and return the evaluation form that will be sent to you following the event.
  5. Remit travel reimbursement and/or any honorarium directly to the speaker.
What if I am having trouble finding a speaker for my event?

Contact Strategic Events and Programs at 848-445-1952, or send an email to for assistance.

Who do I contact if I have to cancel my event?

Please notify the speaker directly, and then email Strategic Events and Programs at

How often may I submit a request for a speaker?

We ask that you limit your speaker requests to two submissions per semester (September - December), (January - May).

How do I become a speaker?

If you are a current Rutgers University–New Brunswick or Rutgers Biomedical Health Sciences faculty member, please log in with your net i.d. and complete the "Become a Speaker" form. A member of Strategic Events and Programs will contact you upon receipt of your submission. Applications from non-Rutgers representatives are not accepted.